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Digital vehicle health check
A vehicle health check app that wins the work
A photo of a worn pad argues better than a phone call ever has. The technician records what they found, the customer sees it on their phone, and what they approve lands on the job card.
- Photo and video evidence against every finding
- Red, amber and green so the priority is obvious
- Approved work flows into the job card and the invoice
Where this fits in the job
- Booking
- Job card
- VHC (this page)
- Parts
- Invoice
- Payment
Show the problem. Win the work.
Nobody declines a repair they can see. They decline a repair they have been told about.
Evidence, not an opinion
A customer who has never been under their car is being asked to take your word for £600 of work. A photograph of the actual pad removes the part of that conversation where they wonder whether they are being had.
They answer in their own time
Saying yes on a phone at lunchtime is easier than taking a call in a meeting. A lot of work gets approved that would otherwise have been put off, and then never decided at all.
Nothing approved gets forgotten
What they approve goes onto the job card and then onto the invoice. What they decline stays off it. Neither depends on anyone remembering what was agreed on the phone.
How a check becomes authorised work
Four steps, and the technician never leaves the bay.
Work through the check
Your own checklist on a phone or tablet, item by item, marked red, amber or green.
Capture the evidence
Photos and video against the findings that need them, taken where the car is.
Send it to the customer
A branded report goes out as a link, with the recommended work priced and prioritised.
They decide
They approve or decline each item from their phone, and the answer comes back against the job.
The same check, whoever is holding the tablet
Your items, your vehicle types, your wording. A report is only persuasive when it looks the same every time, and that comes from the checklist rather than from a technician remembering what to look at on a busy Friday.
- Build the check around the work you actually do
- Pass, advisory or fail recorded against every item
- Nothing skipped because the day got away from everyone
- The check is part of the job rather than paperwork bolted onto it
A report they can actually read
The customer sees what you saw, priced, prioritised and in an order that makes sense. They are choosing between clear options rather than deciding whether to trust a number read out over the phone.
- Branded report with photos and video against each finding
- Clear pricing and priority so the choice is genuinely theirs
- Approve or decline item by item, no phone call required
- Reminders chase the customers who go quiet
Deferred work that comes back
An amber item today is a booking in three months. Declined work stays on the vehicle record with the evidence attached, so the next conversation starts from what was already found rather than from nothing.
- Declined and advisory items kept against the vehicle
- The photos are still there when they return
- Feeds the reminders that bring the car back in
- Approved extras carry through to the invoice automatically
GarageSphere is packed full of features
- Online Booking
- Workshop Diary
- Job Board
- Technical Data
- Vehicle Health Check
- Invoicing & Estimates
- Technician Companion App
- Dashboard
Frequently Asked Questions
A structured inspection recorded on a phone or tablet instead of a paper sheet, with photos and video attached to what was found. The customer receives it as a link and approves or declines the recommended work themselves. The trade also calls it an EVHC, an electronic vehicle health check, and they are the same thing.
No. They get a link, and it opens in whatever browser is already on their phone. Asking somebody to install an app to approve a brake job is how you turn an approval into a missed call.
Yes, and you should. Set the items, the vehicle types and the wording to match the work you do. A generic checklist produces generic reports, and the consistency is what makes them convincing over time.
It stays on the vehicle record with the photos attached, so it is not lost. When the car is next in, or when a reminder brings it back, the conversation starts from what was already found and evidenced rather than from a blank sheet.
Yes. Approved items go onto the job card and then onto the invoice, and declined items stay off it. Work that was authorised but never billed is one of the more expensive habits a paper process creates.
That is the intention. The check is completed in the companion app on a phone, at the car, with the photos taken as the technician finds each thing. Walking back to a desk to type it up is where the detail gets lost.
We are not going to quote you an uplift figure, because the honest answer is that it depends on what you were doing before. What changes is the mechanism: the customer sees the fault, gets a price against it, and can say yes without a phone call. Whether that is worth it to you is a fair thing to test on a trial rather than take on a statistic.
Send yourself a health check
We will build a check around the work you do, run one on a real vehicle, and send the report to your own phone.
- No credit card
- Free onboarding
- Unlimited users