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Main features

Every part of the job, in one system

Everything you need to run a more profitable garage in one connected platform from bookings to billing, and jobs to insights.

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An illustration of the GarageSphere dashboard: today's bookings, revenue, bay utilisation and outstanding invoices, above the day's schedule.

Explore features by task

Choose a task to see the features that help you get it done.

An illustration of the online booking screen: a customer picks a service, then a date from a calendar.
 Online Booking Let customers book 24/7 with real-time availability, services and pricing. Get more bookings
An illustration of the workshop diary: three bays down the top, hours down the side, and coloured job blocks placed across them.
 Workshop Diary Drag and drop scheduling by technician, bay or service, with clashes caught early. Plan the day
An illustration of the job overview screen: four jobs with their vehicle and status, filtered by all, in progress or completed.
 Job Board A visual board showing what is in progress, what is waiting and what is ready. Plan the day
An illustration of technical data on a job: four repair operations with their book labour times, sourced from Haynes Pro and Autodata, totalling 4.1 hours.
 Technical Data Haynes Pro and Autodata repair times, procedures and diagrams on the job. Run every job
An illustration of a digital vehicle health check: a vehicle outline beside a checklist marking tyres, brakes and lights as pass, advisory or fail.
 Vehicle Health Check Capture inspections digitally with photos, and get work approved from a phone. Inspect vehicles
An illustration of an invoice: customer, due date and total, with buttons to send it or record a payment.
 Invoicing & Estimates Estimates from standardised repair times, converted to invoices and paid. Get paid
An illustration of the technician companion app: today's job list on a phone, with each job's vehicle and status.
 Technician Companion App Time tracking, job cards and vehicle checks in the technician's hand. Run every job
An illustration of the reporting screen: revenue and completed jobs for the month, above a chart trending upward from January to May.
 Dashboard Real-time insight into utilisation, revenue and what is still unpaid. Understand performance
An illustration of parts ordering: live stock and trade prices from four suppliers, listed side by side.
 Parts & Inventory Track stock levels, set reorder points and order from suppliers inside the job. Manage parts
An illustration of automated reminders: an MOT reminder and a service reminder already sent, and a booking confirmation queued to go.
 MOT Reminders DVSA MOT dates that refresh themselves, and reminders that fill the diary. Get more bookings
An illustration of a customer record: contact details and the last three jobs against their vehicle, each with a date, service and price.
 Vehicle History Every job, MOT and invoice against the vehicle, in one record. Run every job
An illustration of automated reminders: an MOT reminder and a service reminder already sent, and a booking confirmation queued to go.
 Messaging Reminders Automated MOT and service reminders that bring the work back to you. Get more bookings
An illustration of a published garage website: an open-now indicator in the header, the garage name and services, a live Google rating of 4.8 from 62 reviews, and a strip of the next free appointment slots read from the workshop diary.
 Website Builder Build or rebuild your garage website, with live availability and reviews on it. Get more bookings
An illustration of the REST API: a GET request to the jobs endpoint returning a 200 response with a job reference, status and total.
 API A documented REST API for building your own integrations on top of GarageSphere. Connect your tools
An illustration of the integrations screen: GSF Car Parts, HaynesPro, Xero, QuickBooks and Stripe listed with their connection status.
 Integrations Parts, accounting, payments and vehicle data connected to one workshop system. Connect your tools

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In detail

Everything in the garage management system (GMS)

The capabilities that make up the features above, grouped by the part of the business they serve.

Customer-facing solutions

Online booking widget Customers can schedule appointments through your website anytime, with real-time availability
Custom domain support Use your own domain or choose from pre-configured subdomains for your customer portal
Customer portal Customers can view their bookings, invoices, and vehicle service history in one place
Vehicle health check access Customers can view their vehicle health check results and approve recommended work
Messaging & Reminders Send automated reminders and updates to customers.
Customer History Keep complete records of each customer's visits and spend.

Workshop management tools

Workshop Diary Centralised calendar to manage all workshop bookings and technician schedules in one place.
Customisable Scheduler Flexible scheduling tailored to your garage's workflow.
Job Board See every job on one board and drag a card along as the work moves.
Work Orders & Jobsheets Digital job cards to track work details, parts, labor, and technician notes.
Vehicle Health Checks Customisable templates for comprehensive vehicle inspections with photo documentation.
Parts & Inventory Track stock levels, pricing, and movements with automatic deduction from jobsheets.
Stock Management Track parts and consumables to avoid shortages or waste.
Customisable Interface Adjust layouts and tools to match how your team works.

Invoicing, payments and reporting

Invoicing & Payments Create, send, and track professional invoices with integrated payment processing.
Quotes & Estimates Generate accurate customer quotes in just a few clicks.
Custom Dashboards Personalised dashboards showing the metrics that matter most.
Reporting Generate detailed reports for performance, sales, and operations.
PDQ Integration (Dojo/takePayments) Take secure card payments integrated with jobs. Coming soon.
MTD compatible (HMRC) Stay compliant with UK's Making Tax Digital requirements. Coming soon.

Connected to the tools you already use

Accounts Integration Sync financial data with Xero, QuickBooks, Sage and KashFlow.
Order Parts (GSF Car Parts) Order parts directly from GSF within the system.
VRM Lookup Pull detailed vehicle data instantly with quick number plate search via UKVD and DVLAVES.
Technical Data (Haynes) Get manufacturer-approved technical data instantly.
Wiring Diagrams (Haynes) Access wiring diagrams directly from Haynes.
Repair & Job Times (Haynes) Check accurate repair times to quote customers correctly.

The difference GarageSphere makes

Before GarageSphere

  • Double bookings and scheduling clashes
  • Paper job cards and lost information
  • Missed inspections and compliance risks
  • Manual invoicing and chase-ups
  • Limited visibility of workshop performance

With GarageSphere

  • One diary the whole team works from
  • Digital job cards and real-time updates
  • Consistent inspections and recommendations
  • Faster invoicing and on-time payments
  • Clear insight into what the workshop earns
An illustration of the GarageSphere dashboard as it appears in a browser.

GarageSphere is packed full of features

  • Online Booking
  • Workshop Diary
  • Job Board
  • Technical Data
  • Vehicle Health Check
  • Invoicing & Estimates
  • Technician Companion App
  • Dashboard
View all features

Ready to step up your garage management?

Simplify garage operations with GarageSphere.
Get started now for enhanced efficiency and customer satisfaction.

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  • No credit card
  • Free onboarding
  • Unlimited users